Privacy Policy

Who is the person in charge of processing your data?

For the purposes of our data protection policy: G’s Fresh, Barway Road, Barway, Cambs CB7 5TZ, Telephone 01353 727200, e:mail: privacy@gs-fresh.com

Our policy complies with UK law accordingly implemented, including that required by the EU General Data Protection Regulation (GDPR).

Please read the following policy to understand how we may use the personal data you provide or which we collect about you.

We may change the privacy notice from time to time by amending this page.

What kind of data do we have about you and how have we obtained it?

The categories of personal data that G’s Fresh Ltd deals with about its customers and suppliers are:

• personal data you provide if you contact us via our website (for example: your name and email address, professional information/ your job title etc.)
• Information about your computer including where available your IP address, operating system and browser type, for system administration and to report aggregate information to our advertisers. This is statistical data about our users’ browsing actions and patterns and does not identify any individual.

The data will be retained and disposed of in line with G’s Fresh Ltd Data Retention Policy.

We do not process special category data.

For what purpose do we use your data?

We use the data provided in order to manage different activities derived from specific procedures carried out in sales, after sales service, supplier management, customer services, etc.

We may use your data to carry out some of the following actions:

Sending the information you request through the contact form on our website or any other means of contact with our company

• To deal with enquiries
• Offers of products and services of interest
• Carry out the administrative, fiscal and accounting management of our clients and / or suppliers
• Conduct satisfaction surveys, market studies, etc. to help us develop products/this website to be more useful

How long will we keep your data?

The personal data related to individuals linked to potential customers, customers and suppliers that G’s Fresh Ltd collects through the different contact and / or information collection forms will be kept as long as the deletion is not requested by the interested party. The data provided by our customers and suppliers will be kept while the commercial relationship between the parties is maintained, respecting in all cases the minimum legal terms of conservation according to the matter.

In any case G’s Fresh Ltd will keep your personal data for the period of time that is reasonably necessary taking into account our needs to respond to issues that arise or solve problems, make improvements, activate new services and meet the requirements required by legislation applicable. This means that we can keep your personal data for a reasonable period of time even after you have stopped using our products or have stopped using this website. After this period, your personal data will be deleted from all G’s systems.

To which recipients may your data be disclosed?

G’s Fresh Ltd will never share your personal data with any third company that intends to use them in its direct marketing actions, except in the case that you have expressly authorised us to do so.

We may disclose your personal data to our selected third-party business partners to fulfil an order for products or services or respond to an enquiry.

We may disclose the personal data to our group companies and affiliates or third-party data processers who may process data on our behalf to enable us to carry out our usual business practices.

We may disclose your personal data to third parties in the following circumstances:

• to undertake the activities listed above;
• to conform to legal requirements or comply with legal process;
• to assist in the investigation of suspected illegal or wrongful activity. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction;
• to deal with any misuse of the website;

In any circumstance, these third parties must maintain, at all times, the same levels of security as G’s Fresh Ltd in relation to your personal data and, when necessary, they will be bound by legal commitments in order to keep your personal data private.

What are your rights?

As a data subject, you have a number of rights. You can:

1. Access and obtain a copy of your personal data on request
2. Require G’s Fresh Ltd to change incorrect or incomplete data
3. Require G’s Fresh to delete or stop processing your data, ie. Where the data is no longer necessary for the purposes of processing;
4. Object to the processing of your data where G’s Fresh Ltd is relying on its legitimate interests as the legal grounds for processing; and
5. Ask G’s Fresh Ltd to stop processing data for a period if data is inaccurate or there is a dispute whether or not your interests override our grounds for processing.

You can exercise this right by contacting us at G’s Fresh Ltd, Barway Road, Barway, Ely, Cambs CB7 5TZ, email privacy@gs-fresh.com

You also have the right to file a claim with the Information Commissioners Office, especially when you are not satisfied following exercising your rights as described above.

Data collected from job Applicants

As part of any recruitment process G’s Fresh Ltd collects and processes personal data relating to job applicants. G’s Fresh Ltd is committed to being transparent about how it collects and uses that data and to meeting its data protection obligations.

What information does G’s Fresh Ltd collect?

G’s Fresh Ltd collects a range of information about you. This includes:

• Your name, address and contact details, including email address and telephone number
• details of your qualifications, skills, experience and employment history
• information about your current level of remuneration, including benefit entitlements
• whether or not you have a disability for which G’s Fresh Ltd needs to make reasonable adjustments during the recruitment process
• information about your entitlement to work in the UK

G’s Fresh Ltd collects this information in a variety of ways. For example, data might be contained in application forms, CVs or resumes, obtained from your passport or other identity documents, or collected through interviews or other forms of assessment, including online tests where appropriate.

G’s Fresh Ltd will also collect personal data about you from third parties, such as references supplied by former employers, information from employment background check providers. We will seek information from third parties only once a job offer to you has been made and will inform you that we are doing so.

Data will be stored in a range of different places, including on your application record (HR Evo/360 Recruitment) in HR management systems and on other IT systems (including email).

Why does G’s Fresh Ltd process personal data?

G’s Fresh Ltd needs to process data to take steps at your request prior to entering into a contract with you. It also needs to process your data to enter into a contract with you.

In some cases, G’s Fresh Ltd needs to process data to ensure that it is complying with its legal obligations. For example, it is required to check a successful applicant’s eligibility to work in the UK before employment starts.

G’s Fresh Ltd has a legitimate interest in processing personal data during the recruitment process and for keeping records of the process. Processing data from job applicants allows us to manage the recruitment process, assess and confirm a candidate’s suitability for employment and decide to whom to offer a job. G’s Fresh Ltd may also need to process data from job applicants to respond to and defend against legal claims.

Where G’s Fresh Ltd relies on legitimate interests as a reason for processing data, it has considered whether or not those interests are overridden by the rights and freedoms of employees or workers and has concluded that they are not.

G’s Fresh Ltd processes health information if it needs to make reasonable adjustments to the recruitment process for candidates who have a disability. This is to carry out its obligations and exercise specific rights in relation to employment.

If your application is unsuccessful, G’s Fresh Ltd will keep your personal data on file in case there are future employment opportunities for which you may be suited as per the company data retention schedule.

Who has access to data?

Your information will be shared internally for the purposes of the recruitment exercise. This includes members of the HR and recruitment team, interviewers involved in the recruitment process, managers in the business area with a vacancy and IT staff if access to the data is necessary for the performance of their roles.

G’s Fresh Ltd will not share your data with third parties, unless your application for employment is successful and it makes you an offer of employment. Your data will then be shared with former employers to obtain references for you, employment background check providers to obtain necessary background checks and the Disclosure and Barring Service to obtain necessary criminal records checks (where applicable).

G’s Fresh Ltd will not transfer your data outside the European Economic Area.

How does G’s Fresh Ltd protect data?

G’s Fresh Ltd takes the security of your data seriously. It has internal policies and controls in place to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by our employees in the proper performance of their duties.

For how long does G’s Fresh Ltd keep data?

If your application for employment is unsuccessful, your data will be held on file for 12 months after the end of the relevant recruitment process. If you agree to allow G’s Fresh Ltd to keep your personal data on file, it will be held for a further 12 months for consideration for future employment opportunities. This process will be repeated annually or until the point that you withdraw your consent, at which point your personal data is removed from our database.

If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your personnel file and retained during your employment. The periods for which your data will be held will be provided to you in the employee privacy notice.

What if you do not provide personal data?

You are under no statutory or contractual obligation to provide data to G’s Fresh Ltd during the recruitment process. However, if you do not provide the information, G’s Fresh Ltd may not be able to process your application properly or at all.

Automated decision-making

Recruitment processes are not based solely on automated decision-making.

Protection of data submitted by users of the web page

In accordance with the current Regulation personal data of Users of the website will be used for the intended activity indicated in each form of data collection on our website.

The intended activity will be covered by your own consent; by clicking on the “SEND/submit” button, the user consents to the processing of their data by G’s Fresh Ltd.

Likewise, we inform you that except for legal obligation or express consent on your part G’s Fresh Ltd will not transfer your data to third parties.

Likewise, the User is informed that at any time they may exercise the rights of access, rectification or deletion of data as well as other rights recognised in this document.

In accordance with the provisions of Law G’s Fresh Ltd will not send advertising through email without having collected before the express authorisation of the recipient. The User may oppose the sending of advertising by checking the corresponding box.

Other information of interest about our privacy policy

Security measures

G’s Fresh Ltd adopts the security levels required by European legislation in force in data protection taking into account the state of the art, the costs of application and the nature, scope, context and purposes of the use described, as well as the risks of probability and severity variables for their rights and freedoms as a person.

Data processing of minors

For G’s Fresh Ltd it is of great importance to protect the privacy of minors, the data of minors will only be collected where it is strictly necessary to comply with certain legal obligations (for example, expression of wish).

In any case, said data collection will only be done with the express consent of a parent or guardian.

Modifications of our Data Protection and Privacy Policy

Occasionally, G’s Fresh Ltd may make modifications and corrections in this section of Data Protection Policy for Customers, Suppliers and Users. Please check this section regularly to see what changes may exist and how they may affect you.

Why is it necessary to accept this Data Protection and Privacy Policy?

This section of Data Protection Policy for Customers, Suppliers and Users provides you in an easily accessible way all the necessary information so that you can know the type of data G’s Fresh Ltd keeps about its potential clients, clients and / or suppliers, the objectives pursued, the rights that data protection regulations recognise you as an affected person and how to exercise those rights. Therefore, with the deliberate sending of your personal data through our means of contact and / or with the beginning of the commercial relationship with our company, we consider that you acknowledge and accept the processing of your personal data as described in this policy.  This personal information will only be used for the purposes for which you have provided it, or where certain national or legal regulations enable us to do so.

If you have any questions regarding this section of Data Protection Policy for Potential Customers, Customers and Suppliers of G’s Fresh Ltd, please contact the company using the address provided in the first section ‘Responsible for Use’ and we will be happy to assist you and answer the additional questions that you want to ask us.

Applicable legislation

These Conditions will be governed at all times by the provisions of the General Data Protection Regulations.

Cookie Policy

About Cookies – Cookies are text files containing small amounts of information which are downloaded to your device when you visit a website. Cookies are then sent back to the originating website on each subsequent visit, or to another website that recognises that cookie. Cookies are useful because they allow a website to recognise a user’s device. You can find more information about cookies at www.allaboutcookies.org and www.youronlinechoices.eu. For a video about cookies visit www.google.co.uk/goodtoknow/data-on-the-web/cookies.

Cookies do lots of different jobs, like letting you navigate between pages efficiently, remembering your preferences, and generally improve the user experience. They can also help to ensure that adverts you see online are more relevant to you and your interests.

The cookies used on this website have been categorised based on the categories found in the ICC UK Cookie guide. A list of the types of cookies used on this website by category is set out below.

How we use cookies

• ‘Performance’ cookies

These cookies collect information about how visitors use a website, for instance which pages visitors go to most often, and if they get error messages from web pages.

These cookies do not collect information that identifies a visitor. All information collected is aggregated and therefore anonymous; it is only used to improve how the website works. By using this website you agree that we can place these types of cookies on your device. If you do not wish to accept such cookies your web browser or device should be configured to notify you and/or reject cookies.

• ‘Strictly necessary’ cookies

These cookies are essential in order to enable you to move around a website and use its features, such as accessing secure areas of the website or delivering services such as shopping baskets or e-billing. This website uses this type of cookie for remembering previous actions (such as text entered into an enquiry form) when navigating back to a page in the same session.

These cookies do not collect information that identifies a visitor. All information collected is aggregated and therefore anonymous; it is only used to improve how the website works. By using this website you agree that we can place these types of cookies on your device. If you do not wish to accept such cookies your web browser or device should be configured to notify you and/or reject cookies.

• This website does not use persistent or third-party cookies.

Disclaimer

Summary

G’s Fresh Ltd is committed to preserving the privacy of the users of this website. We will not sell, trade or rent your personal information to other companies. We will use the information that you provide to us to deal with your enquiries and keep you up to date with the changes on the website.

Whether you receive emails from us is your choice. Should you no longer wish to receive emails, please notify us and we will remove you from our mailing list. If you have questions about our policy, please contact us.

If you register to receive updates or information, we will ask for personal information in order to provide the services you request. You can cancel or revise your subscription to the services at any time by contacting us.

Cookies

As with many other websites, we may use “cookies” in some portions of the site. The cookies that are created by you leaving information on our website will not extract information from your computer.

By registering with us, you can receive information in relation to offers on our products.

When using our site, you will be asked to visit our micro-site holding pages in respect of future products, to leave your email details, should you wish us to notify you when these sites go live. You may also have the opportunity to enter competitions and provide feedback on our goods and services.